BOOKING & LOGISTICS

We realize that expeditions require a huge amount of personal preparation for our members.
The following notes are aimed to help you to prepare for the time you will spend with Himalayan Experience, we hope they help.
Please read the information thoroughly, and get in touch if there is any further information which we can provide.

Booking Procedure

Complete your Application Form with passport, CV, photo and request for specific Himalayan Experience trip.
Upon acceptance Himalayan Experience will forward an Invoice with payment details. The deposit needs to be received within 30 days in order to reserve a position on the selected trip.
Bookings more than 120 days prior to departure require deposit.
Bookings more than 60 days but less than 120 days prior to departure require deposit, plus first payment.
Bookings less than 60 days require full payment.
Complete Agreement Form and return at the same time as deposit payment.
Complete and return Information Form no later than 120 days prior to departure.
Complete and return Medical Information no later than 120 days prior to departure.
Read and understand the Terms and Conditions.
Read and understand the Equipment List and make sure that you have this suggested equipment.
Himalayan Experience will send General Instructions for arrival in Kathmandu.

Costs Include

Hotel accommodation on a shared twin bed and breakfast basis whilst in Kathmandu, and en route to the Base Camp and on the return.
Transport from Kathmandu to Base Camp and return.
All peaks fees and administration fees.
All Western Guide fees (less bonuses).
All Sherpa Base Camp Staff fees (less bonuses).
All high altitude Sherpa Staff fees (less bonuses) and their equipment.
All meals en route to and from Base Camp, at Base Camp and on the mountain.
All group equipment, such as tents, stoves, ropes, climbing equipment, group first aid, hyperbaric chambers, radio

Cost Do Not Include

Air travel to and from Kathmandu.
Drinks, laundry, postage, telephone calls, emails and all other items of a personal nature.
Lunches and evening meals in Kathmandu.
Original entry visa into Nepal. This can be obtained at the airport upon arrival.
Personal medical and travel insurance/cancellation insurance.
Personal spending money and tips.
Sleeping bags and mats at Base Camp and/or Advanced Base Camp.

Payment

The expedition price set by Himalayan Experience is the actual cost for the expedition. There are no discounts.
We can only accept bank transfers, not credit cards or cheques. Our costs are based on a minimum of 6 expedition members - if this minimum is not reached Himalayan Experience reserves the right to cancel the trip and to refund all monies or to request those already booked to pay a surcharge to cover the increased costs.

Occasionally the authorities change certain mountaineering rules which in turn can affect expedition costs. Upon notification to the client of such changes, Himalayan Experience reserves the right to charge additional fees to cover such increases. Himalayan Experience reserves the right to adjust the price of an expedition should Climbing Permit (or other) fees be changed without prior notice.

Prices are set in Euros. Payment from a different currency will be calculated at the exchange rate of the day that the payment reaches the Himalayan Experience bank account.
Members are responsible for all bank charges. Any such charges incurred by Himalayan Experience will be charged to Members.
Extra expenses should be paid directly by cash at Base Camp or Kathmandu prior to the departure at the end of the expedition.

Payment Schedule for Expedition Members

After acceptance to join a Himalayan Experience Everest/Manaslu expedition, €2,000 non-refundable deposit is required within one month of acceptance and to secure a position. For expeditions, 50% of the balance is due 120 days prior to departure, and final balance is due 60 days prior to departure.

DOWNLOADS

APPLICATION FORM AGREEMENT FORM INFORMATION FORM MEDICAL FORM ARRIVAL INSTRUCTIONS GLOBAL RESCUE CONDITIONS GLOBAL RESCUE APPLICATION FORM

Cancellation by Expedition Members

Cancellations more than 120 days prior to departure, but after the initial deposit has been paid will incur a €2,000 fee of the original deposit, plus bank charges to return the remaining balance.
Cancellations more than 60 days prior to departure but less than 120 days will incur charges of €5,000 plus bank charges to return the remaining balance unless a replacement Member can be found, in which case charges will be €2,000 plus bank charges to return remaining balance.
Cancellations less than 60 days prior to departure will incur charges of full price unless a replacement Member can be found, in which case charges will be €5,000 plus bank charges to return remaining balance.

Transfers by Expedition Members

Transfers more than 120 days prior to departure can be transferred to another Himalayan Experience expedition at no cost, plus/minus that expedition’s advertised price.
Transfers more than 60 days prior to departure but less than 120 days can be transferred to another Himalayan Experience expedition at no charge so long as a replacement Member can be found or at a charge of €1,000 if not, plus/minus the new expedition’s advertised price.
Transfers less than 60 days prior to departure can be transferred to another Himalayan Experience expedition at a charge of €2,000 so long as a replacement Member can be found, plus or minus the new expedition’s advertised price.

Payment Schedule for Trekking and Trekking Peak Members

After accepting to join a Himalayan Experience Lobuche/BC Trek, €1,000 non-refundable deposit is required within one month of acceptance to secure a position.
For treks/trekking peaks, full payment becomes due 60 days prior to departure.

Cancellation by Trekking and Trekking Peak Members

Cancellations more than 120 days prior to departure, but after the initial deposit has been paid will incur €500 fee of the original deposit, plus bank charges to return the remaining balance.
Cancellations more than 60 days prior to departure but less than 120 days will incur charges of €1,000 plus bank charges to return the remaining balance.
Cancellations less than 60 days prior to departure will incur charges of full price.

Transfers by Trekking and Trekking Peak Members

Transfers more than 120 days prior to departure can be transferred to another Himalayan Experience trek at no cost, plus/minus that trek’s advertised price.
Transfers more than 60 days prior to departure but less than 120 days can be transferred to another Himalayan Experience trek at no charge so long as a replacement Member can be found or at a charge of €500 if not, plus/minus the new trek’s advertised price.
Transfers less than 60 days prior to departure can be transferred to another Himalayan Experience trek at a charge of €1,000 so long as a replacement Member can be found, plus or minus the new trek’s advertised price.

Cancellations by Himalayan Experience

Only in exceptional circumstances which are beyond the control of Himalayan Experience will an advertised expedition or trek be cancelled. If this should be happen, then there will be dialogue between Himalayan Experience and Members to reach a mutual decision.

If Himalayan Experience cancels an expedition or trek because of insufficient numbers, Himalayan Experience will refund all monies in full. Cancellations will be refunded in full, less bank charges, or transferred to another Himalayan Experience expedition, plus/minus advertised price less bank charges for any returned part or transferred to another operator’s expedition, plus/minus operator’s advertised price less bank charges for any refundable part.