MORE INFO

We realize that expeditions require a huge amount of personal preparation for our members.

The following notes are aimed to help you to prepare for the time you will spend with Himalayan Experience, we hope they help.
Please read the information thoroughly, and get in touch if there is any further information which we can provide.


Booking Procedure

  • Complete your Application Form with passport, CV, photo and request for specific Himalayan Experience trip.
  • Upon acceptance Himalayan Experience will forward an Invoice with payment details. The deposit needs to be received within 30 days in order to reserve a position on the selected trip.
  • Bookings more than 120 days prior to departure require deposit.
  • Bookings more than 60 days but less than 120 days prior to departure require deposit, plus first payment.
  • Bookings less than 60 days require full payment.
  • Complete Agreement Form and return at the same time as deposit payment.
  • Complete and return Information Form no later than 120 days prior to departure.
  • Complete and return Medical Information no later than 120 days prior to departure.
  • Read and understand the Terms and Conditions.
  • Read and understand the Equipment List and make sure that you have this suggested equipment.
  • Himalayan Experience will send General Instructions for arrival in Kathmandu.


Costs Include

  • Hotel accommodation on a shared twin bed and breakfast basis whilst in Kathmandu, and en route to the Base Camp and on the return.
  • Transport from Kathmandu to Base Camp and return.
  • All peaks fees and administration fees.
  • All Western Guide fees (less bonuses).
  • All Sherpa Base Camp Staff fees (less bonuses).
  • All high altitude Sherpa Staff fees (less bonuses) and their equipment.
  • All meals en route to and from Base Camp, at Base Camp and on the mountain.
  • All group equipment, such as tents, stoves, ropes, climbing equipment, group first aid, hyperbaric chambers, radio communications, oxygen above 7,500m, and all sleeping bags and mats in all high camps.


Cost Do Not Include

  • Air travel to and from Kathmandu.
  • Drinks, laundry, postage, telephone calls, emails and all other items of a personal nature.
  • Lunches and evening meals in Kathmandu.
  • Original entry visa into Nepal. This can be obtained at the airport upon arrival.
  • Personal medical and travel insurance/cancellation insurance.
  • Personal spending money and tips.
  • Sleeping bags and mats at Base Camp and/or Advanced Base Camp.


Payment
The expedition price set by Himalayan Experience is the actual cost for the expedition. There are no discounts.
We can only accept bank transfers, not credit cards or cheques. Our costs are based on a minimum of 6 expedition members - if this minimum is not reached Himalayan Experience reserves the right to cancel the trip and to refund all monies or to request those already booked to pay a surcharge to cover the increased costs.
Occasionally the authorities change certain mountaineering rules which in turn can affect expedition costs. Upon notification to the client of such changes, Himalayan Experience reserves the right to charge additional fees to cover such increases.  Himalayan Experience reserves the right to adjust the price of an expedition should Climbing Permit (or other) fees be changed without prior notice.

  • Prices are set in Euros. Payment from a different currency will be calculated at the exchange rate of the day that the payment reaches the Himalayan Experience bank account.
  • Members are responsible for all bank charges. Any such charges incurred by Himalayan Experience will be charged to Members.
  • Extra expenses should be paid directly by cash at Base Camp or Kathmandu prior to the departure at the end of the expedition.


Payment Schedule for Expedition Members
After acceptance to join a Himalayan Experience Everest/Manaslu expedition, €2,000 non-refundable deposit is required within one month of acceptance and to secure a position. For expeditions, 50% of the balance is due 120 days prior to departure, and final balance is due 60 days prior to departure.

Cancellation by Expedition Members

  • Cancellations more than 120 days prior to departure, but after the initial deposit has been paid will incur a €2,000 fee of the original deposit, plus bank charges to return the remaining balance.
  • Cancellations more than 60 days prior to departure but less than 120 days will incur charges of €5,000 plus bank charges to return the remaining balance unless a replacement Member can be found, in which case charges will be €2,000 plus bank charges to return remaining balance.
  • Cancellations less than 60 days prior to departure will incur charges of full price unless a replacement Member can be found, in which case charges will be €5,000 plus bank charges to return remaining balance.


Transfers by Expedition Members

  • Transfers more than 120 days prior to departure can be transferred to another Himalayan Experience expedition at no cost, plus/minus that expedition’s advertised price.
  • Transfers more than 60 days prior to departure but less than 120 days can be transferred to another Himalayan Experience expedition at no charge so long as a replacement Member can be found or at a charge of €1,000 if not, plus/minus the new expedition’s advertised price.
  • Transfers less than 60 days prior to departure can be transferred to another Himalayan Experience expedition at a charge of €2,000 so long as a replacement Member can be found, plus or minus the new expedition’s advertised price.


Payment Schedule for Trekking and Trekking Peak Members
After accepting to join a Himalayan Experience Lobuche/BC Trek, €1,000 non-refundable deposit is required within one month of acceptance to secure a position.

For treks/trekking peaks, full payment becomes due 60 days prior to departure.

Cancellation by Trekking and Trekking Peak Members

  • Cancellations more than 120 days prior to departure, but after the initial deposit has been paid will incur €500 fee of the original deposit, plus bank charges to return the remaining balance.
  • Cancellations more than 60 days prior to departure but less than 120 days will incur charges of €1,000 plus bank charges to return the remaining balance.
  • Cancellations less than 60 days prior to departure will incur charges of full price.


Transfers by Trekking and Trekking Peak Members

  • Transfers more than 120 days prior to departure can be transferred to another Himalayan Experience trek at no cost, plus/minus that trek’s advertised price.
  • Transfers more than 60 days prior to departure but less than 120 days can be transferred to another Himalayan Experience trek at no charge so long as a replacement Member can be found or at a charge of €500 if not, plus/minus the new trek’s advertised price.
  • Transfers less than 60 days prior to departure can be transferred to another Himalayan Experience trek at a charge of €1,000 so long as a replacement Member can be found, plus or minus the new trek’s advertised price.


Cancellations by Himalayan Experience
Only in exceptional circumstances which are beyond the control of Himalayan Experience will an advertised expedition or trek be cancelled. If this should be happen, then there will be dialogue between Himalayan Experience and Members to reach a mutual decision.
If Himalayan Experience cancels an expedition or trek because of insufficient numbers, Himalayan Experience will refund all monies in full. Cancellations will be refunded in full, less bank charges, or transferred to another Himalayan Experience expedition, plus/minus advertised price less bank charges for any returned part or transferred to another operator’s expedition, plus/minus operator’s advertised price less bank charges for any refundable part.

Application Form          Agreement Form         Information Form         Medical Form

Climbing at and above 8,000 metres is inherently dangerous, and is not the place to be learning mountaineering and camping skills.

The more mountaineering skill that you have when undertaking challenges such as technical 8000m peaks the safer you will be and the more you will enjoy your climbing experience.
Himalayan Experience strongly recommends that you have summited another 8,000m peak before attempting Everest and our experience shows that those who have done so have significantly increased success rates.

Himalayan Experience suggests that you climb a number of 4,000m peaks in order to gain mountaineering proficiency, and also undertake a trip to Denali and/or a 6,000m trekking peak where you experience expedition camping, higher altitude, and how to deal with the cold.

Himalayan Experience then advocates a trip to Manaslu, an 8,000m peak, to fully experience Himalayan expedition life, working with Sherpas and the use of fixed ropes and oxygen equipment. With this experience behind you, you will be ready to attempt Everest.

Our sister company Chamonix Experience, based in Chamonix in the French Alps, operates both Alpine climbing courses and expedition training courses. These cover standard basic mountaineering training techniques as well as including camping skills and the use of fixed ropes. Operating year round with over 25 IFMGA qualified guides, each with years of experience of Alpine region guiding, Chamonix Experience organizes Mont Blanc, Eiger and Matterhorn trips as well as skiing and a full range of instructional and bespoke private guiding services to suit you and your goals.  Please contact the Chamonix Experience team directly for more information.

The strategy of Himalayan Experience is to continue to focus solely on the Himalaya where it has the unrivalled infrastructure, experience and reputation for success, rather than diversifying to expand its portfolio of expedition products.

Our other sister company and agent Mountain Experience, based in Kathmandu, Nepal, operates trekking and trekking peak trips in the Himalayas.

However, we work closely with other worldwide guiding companies offering varied trip itineraries, and we recommend the following:

For those in:
Worldwide:               Alpenglow                           www.alpenglowexpeditions.com  
North America:         Yamnuska                           www.yamnuska.com.
South America:        Aventuras Patagonicas         www.patagonicas.com.
Australasia:             Alpine Guides Mount Cook    www.alpineguides.co.nz.

We hope that this information is helpful for your planning and we wish you safe and successful climbing in the future.
Russell Brice and the Himalayan Experience Team